Current Openings


Administrative Assistant (Part-Time)

Since 2002, WriteBoston has fostered deep learning for youth and educators. We elevate and reshape the role of literacy — writing, reading, and discussion — so that all youth think critically and can use their voice to create change.

WriteBoston offers two core programs: (1) professional development and coaching to build capacity of teachers, schools, districts and nonprofits to use literacy to support student learning and (2) Teens In Print, which brings Boston’s students together to learn journalism and publish writing for a large audience. Our organizational values are: transformative learning, empowering literacy, youth voice, and justice. Organizationally, we have an orientation to equity and justice in our work, and are committed to ongoing learning. Read more at writeboston.org/about-us.

WriteBoston seeks a temporary administrative assistance to support our operations and fundraising work, beginning in March and leading up to our annual fundraiser on May 23rd, 2024, ending in June. This role will work closely with and report to the Director of Institutional Advancement.

A successful candidate will have the skills described below; however, more important is their willingness to learn, problem-solve, and be flexible. We’re a team of 10 staff members and we often wear many hats and work on multiple things at once.

 

Responsibilities include (but are not limited to):

Office administration

  • Purchasing supplies for the general office and for our programs
  • Booking space and ordering food as needed for staff meetings, etc.
  • Coordinating with other staff members to support program operations
  • Communicating with printer vendor and IT provider for tech fixes

Fundraising/grants administration

  • Gift tracking and entry into existing systems
  • Data management (pulling reports, working with spreadsheets, etc.)
  • Sending thank you letters (template provided)
  • Recording expense and revenue activity in google spreadsheet

Event support

  • Tracking ticket purchases
  • Assistance sending invitations, printing labels, etc.
  • Making name tags, invitation lists, etc.
  • Creating google forms and documents for volunteer experiences (structure provided)

Communications support

  • Posting to WriteBoston social channels (drafting copy and sourcing photos or graphics, opportunity to do more in this area if the person is interested)
  • Drafting copy or creating drafts for marketing emails (Constant Contact)

Skills and Qualifications

General skills

  • Highly organized 
  • Process-oriented
  • Detail-oriented
  • Good communicator
  • Problem-solver (figure it out kind of person) 
  • Can work independently, but knows when to ask for help
  • Can juggle multiple things at once
  • Confident using (and learning about) tech

Competencies required

  • Some level of experience / knowledge using spreadsheets
  • Some experience in doing admin tasks (this could be working in an office or similar settings, volunteer experience of this nature, etc.)

Competencies desired

  • Has worked with a data management system (a CMS like Salesforce)
  • MailMerge experience is a bonus
  • Experience working with a Wordpress site (or any website experience) is a bonus 

Past experience:

  • It’s a bonus if someone has spent 1+ years working in an office / semi professional environment, but not required. See above.

All of this work is teachable and we are happy to support that learning. What’s more important is that the candidate is willing to learn and problem-solve when something is new, broken, or unfamiliar.

Logistics

Vaccination against COVID-19 is required for all employees.

Location: Hybrid (some remote work, some time on site in our Jamaica Plain office). Likely will require more time in person as we get closer to the event (May 23rd)

Timeline: Seeking someone from March 1 through the end of June. 

Estimated hours per week: 16 hours/week from early March through the end of June

Salary: $20-22 / hour, depending on experience

Desired schedule: At least one 6-8 hour day should be spent in the office (address below) on Tuesday and/or Friday. Otherwise, the schedule can be flexible (e.g. they could work shorter workdays or 3 full workdays). The expectations for time spent in the office may increase closer to May. 

Our general working hours are: 9 to 5 Monday – Friday, at the office on Tuesday and Friday. Minimal work past 5 PM work may be required (occasional events, etc.)

WriteBoston is located at:
555 Amory St, Suite 3R
Jamaica Plain, MA 02130

The office building is wheelchair and MBTA accessible. Minimal travel to other locations (post office, event site, etc.) may be required, but everything would be public transit accessible. 

To apply

Please send your resume and a brief cover letter to development@writeboston.org. Thank you!